Head Start Gear Zone Purchasing Policy 2023

Payments: Payments for orders should be made in full for all orders prior to shipment.  Payment maybe made by check or credit card.  In some circumstances, HSGZ will agree to process orders without full payment on the following terms:

  • Orders for Print on demand merchandise, are non-refundable, 100% of payment prior to processing the orders for up to $5000.
  • All orders above $5000 require a 25% deposit for the order to be processes by HSGZ.  The balance of the order should be paid within 30 days of receipt of the merchandise.  Print on demand merchandise is non-refundable.
  • In the event a purchase order is used by the client to process an order, the purchase order should be sent to HSGZ and acknowledge prior to the order being submitted.  HSGZ reserves the right to fulfill an order until the purchase order is validated. HSGZ reserves the right to request a 25% deposit for orders over $10,000.  Full payment for items purchased with a purchase order are due within 30 days of receipt of the merchandise by the customer.

Late Fees: Invoice payment are due within (30) days. Please be advised that we will charge a 3% interest rate per month on (60) days late invoices.

Tax Exempt Customers: If you’re a tax-exempt customer, please provide a copy of your tax exemption certificate with your first order.

  1. Please email your certificate to:
    or mail your certificate to:
    Region 9 Head start Association

  2. You may submit your tax-exempt certificate up to 30 days to all existing clients if we do not have it on file.